Q: Kris Urschel had mentioned that all higher-level employees have to have an application on file at some point prior to their starting at the University. What levels are required to have the application on file?
A: A “Higher-level” position refers to both exempt and non-exempt staff positions.

Q: Will applicants ever be able to print off their own applications once they’ve filled them out on-line?
A: No, right now the technology won’t allow for applications to be printed off by the applicant. HR would be willing to print them off for candidates if they asked.

Q: How long are applications kept on file?
A: Applications are kept in HR officially for one year. Unofficially it may be a little longer.

Q: If a candidate brings up an unacceptable topic in an interview, how do you address the issue?
A: It depends a lot on the issue. You can refer them to the HR website for benefits information if they bring up needing time away from work. If they bring up a disability, then focus on their ability to do the job, or ability to do it with a reasonable accommodation. If you’re still not comfortable, tell them that the information they’re providing is not relevant to the interview process, and steer them back towards the job description/interview.

Q: If you’re allowed to ask candidates about convictions, why aren’t you allowed to ask about military discharge?
A: Not sure about this. If the situation comes up, get in touch with HR and they can find out more specifically why that is.

Q: The employment application asks for personal references. Should you call them?
A: The personal references are included in the application for your use should you chose to do a character reference on someone. You can use them if you want, or not. Business references should still be checked though.

Q: In regards to references, can you ask if the candidate is eligible for rehire?
A: Yes, you can ask that question to references. However, if as a supervisor, someone asks you that question, you must refer the caller to HR.

Q: For references, can you ask them any question you want?
A: No. When checking references, you must use the same discretion as if it were an interview. Anything that’s illegal to ask in an interview is illegal to ask a reference. HR has reference check forms that you can use to help guide you through the process.

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