Managing Files Organize, find, delete, recover, archive, but first and foremost, Save files

Files files files! You know you saved 'em, but where did they go? The first time you saved a file in your AFS space, it was easy to find again. But you've been here awhile now and it's getting tougher, isn't it? This page covers information specific to the University of Notre Dame's WindowsXP computer environment. It is organized by topics:

Save
The most important step of all...save your file!

• Where can you safely save files?
• When should you use Save vs Save As?

Organize
Tips on setting up your file structure so you can find your files easily.

• Ways to organize your files
• Create folders and subfolders
• Create folders on the fly
• Move files from one folder to another
• Set default folder for major programs
• Access files in someone elses AFS space easily

Find
NT has some powerful tools to help you find files that seem to have vanished from the face of the earth. Use these tools to help ferret out those missing files.

• Using Explore vs My computer
• Show file details. See file extension, size, and modification date.
• Sort files by date, file type, name, or size.
• Find files and folders
  
• Use wildcards to find a file by name or parts of a name
• Search for a file by narrowing down its location
• Find a file by the date it was created or modified
• Find a file by file type or extension
• Find a file by specific text in file
• Find a file by file size

Delete
You're running out of space on your H: drive. What files can you delete? Which ones must you keep?

• How much space is left?
• Files you can delete
• Files you must keep
• Many ways to delete files

Archive
Some available options to preserve your valuable files without overloading your H:\ drive.

• Save files on a floppy disk
• Archive files on a CD or CD-RW
• Zip drives, and other hardware solutions
• Move files to departmental space
• Request additional AFS space

Recover
Your important file truly has vanished. How can you get it back? What should you be doing to protect your files?

• Create a backup before modifying a file
• Copy the file from H:\YESTRDAY folder (AFS)
• Restore the file (NetFile)
• Ask OIT to restore your files
• Check the Recycle Bin for files on a local drive

Page last modified on: 03/01/2006	Desktop Computing & Network Services 1136 Hesburgh Library University of Notre Dame Notre Dame, Indiana 46556 Telephone: 574-631-3940 Email: syshelp@listserv.nd.edu Website comments: dcns@nd.edu Copyright © 2007 University of Notre Dame, Notre Dame, IN 46556 http://www.nd.edu/ /dcns/staff/nd/file/manage.shtml