Procedure for handling vocabulary change requests

1. Requests for changes to the DDW vocabulary should be sent to terminators-l@listserv.nd.edu
2. Members of the TERMinators group make sure the change fits the structure of the DDW vocabulary and that no existing term covers the requested term.
3. The chair replies to the requestor with an acknowledgement the request was received, and requests any additional information about the request that may be needed.
4. If the request passes TERMinators' review, the chair forwards the proposal to NDLIBWWW, asking for comments. The comment period is one week.
5. If no objections are received by the end of the comment period, the chair implements the change by:
   • Requesting any needed Aleph global changes
     • Send request to Aleph 16 discussion list
     • Change will be made on a test server first
     • If OK on test server, request that it be made in production server
   • Emailing the Aleph 16 discussion list, asking the Library Systems Dept. to update the tag_text.dat file
   • Coordinating any needed changes to Aleph records with CADM
   • Updating any DDW-only records using the DDW admin module
   • Announcing the change on the NDLIBWWW
6. If objections are raised, the chair tries to achieve consensus through discussions involving the requestor and the objector. If no consensus is reached, TERMinators will make the final decision.