Charge

Committee name:

TERMinators : the Libraries' Vocabulary Working Group

Purpose/goals:

This working group will oversee and maintain the controlled vocabulary (facets and terms) used by the database driven website (DDW), remaining sensitive to how the vocabulary and changes to it might affect other systems that may or may not be using the vocabulary. The group will formulate written guidelines and procedures for how the vocabulary is used; establish a procedure for people to request changes to the vocabulary and be responsible for the process that handles those requests; communicate vocabulary changes to the library faculty and staff

LEC liaison:

Dan Marmion

Individual/group charging this committee:

Dan Marmion for LEC

Decision-making authority:

While constantly gathering appropriate input from all parties using the vocabulary, this group is the decision-making body that determines the composition of the controlled vocabulary

Parameters and any outcome requirements:

This group determines the content of the controlled vocabulary as it relates to the DDW, but it does not dictate use of the vocabulary to systems beyond the DDW

Resources:

This group requires and has no budget. The LEC liaison is responsible for securing any needed resource.

Time frame:

Vocabulary maintenance will go on as long as we use it, however in approximately eighteen months this group will assess the effectiveness of using this method to maintain the vocabulary, and recommend either a change or no change.

Membership:

There should be members representing both collections and services, and specifically from Reference, CADM, DAIAD, Electronic Resources, Collection Development, and Instruction. Tom Lehman is chair until announced otherwise. Mary Lehman represents ER until announced otherwise. It is anticipated that one third of the other members will rotate on and off at six-month intervals.